Fireflies alternatives (2026): bot-free note takers and prices

Why people look for a Fireflies alternative

• The bot: Fireflies’ notetaker, Fred, joins calls as a participant, and can be set to join everything on your calendar. Clients see it, and some ask for it to be removed.
• Storage, not minutes: the free plan stores 400 minutes of meetings in total for the whole team, not per month. Once it’s full, you delete old meetings or pay.
• AI credits: the credits that come with a plan are a one-time allowance (20 on Free and Pro, 30 on Business, 50 on Enterprise), pooled across the team. Features such as AI Skills, soundbites and CRM autofill use them up, after which you buy an add-on subscription.
• Per-seat pricing: Pro is $18 a seat billed monthly, and the yearly price only applies when you pay for a year up front. Enterprise is yearly only.
• Where meetings live: recordings, transcripts and summaries are stored in Fireflies’ cloud, on servers in the United States and other countries. Choosing your own storage location is an Enterprise feature.

What Fireflies costs

Fireflies charges per seat: everyone in the workspace counts, and on a paid plan you pay for each of them. The yearly prices ($10, $19 and $39) only apply when you pay for a year; monthly billing is $18 for Pro and $29 for Business, and Enterprise is yearly only. For more than 50 seats you talk to sales.

Every plan is covered on the Fireflies pricing page, including the free plan’s limits.

How Fireflies handles your data

• Storage: meeting notes and transcripts are encrypted with 256-bit AES at rest and TLS in transit. The security page doesn’t name a cloud provider or region; the privacy policy says servers in the United States and other countries. Private Storage, on Enterprise, lets you choose where meeting data is kept.
• Training: the security page says meeting data is never used for AI model training, and the privacy policy says Fireflies doesn’t use personal information to train models. Vendors are contractually barred from training on it, and Fireflies describes a zero-data-retention arrangement with them.
• Compliance: Fireflies says it’s certified for SOC 2 Type II, GDPR and HIPAA, and holds ISO 42001. A BAA for healthcare and a DSA for education are available on Enterprise with Private Storage.
• Deleting: you can delete your data at any time, and account information is deleted within 30 days of closing an account. Custom retention periods are an Enterprise feature. Someone who was in a recorded meeting but doesn’t use Fireflies has to ask the meeting host to delete it.

Fireflies alternatives and their prices

Prices below are each vendor’s own starting paid plan, checked on the date at the top of this page. They change often — follow the sources at the end before you decide.

How to choose

• Bot or no bot: if Fred in the participant list is the problem, pick a tool that captures from your device: Granola, Fathom’s bot-free mode on Mac, or QuietNote.
• Storage versus minutes: Fireflies caps what you keep, Otter caps what you transcribe each month, Granola caps how far back you can look. Work out which one your team would actually hit.
• Which features need credits: if you’d use CRM autofill, soundbites or custom summary sections every day, price in a credit add-on. If you only need the transcript and a summary, you won’t touch them.
• Who else is in the call: with clients, patients or candidates, read each vendor’s security page: where data is stored, whether your meetings train their models, and what a non-user has to do to get a recording deleted.

If a bot-free note taker is what you’re after, see how it works. Switching but Fireflies keeps showing up in meetings? Our guide shows how to remove AI meeting bots.