LLC meeting minutes template (Word, free)

What’s in the template

The minutes open with these details:

• Company (full legal name, state of formation)
• Member-managed or manager-managed
• Type of meeting (annual / special / written consent)
• Date and time
• Location (or by phone or video)
• Members present and their percentage interests
• Members absent
• Managers present (if manager-managed)
• Also present (accountant, counsel)
• Notice given or waived (as the operating agreement requires)
• Quorum or required interest present (yes / no)

Then the body follows the meeting in this order:

1. 1. Opening — Who chaired, the time, and that notice was given or waived under the operating agreement. If the operating agreement is silent on meetings, say the members agreed to meet.
2. 2. Members present and voting interest — List each member with their percentage or units. Many operating agreements count votes by interest, not by head.
3. 3. Approval of previous minutes or consents — Date of the last minutes or written consent, and any corrections.
4. 4. Review of the year (annual meeting) — Revenue, profit, cash, debt and tax status. Record the figures the members relied on; attach the accountant's statements rather than copying them.Financial statements for the period: · Tax classification confirmed (partnership / S corporation / disregarded): · Registered agent and annual report filing confirmed:
5. 5. Capital contributions and loans from members — Amount, member, date, and whether it is a contribution (changing capital accounts) or a loan (with terms). Mixing the two causes trouble later.Member: · Amount: · Contribution or loan: · Terms (if loan): · Approved by:
6. 6. Distributions — Total amount, the split between members (usually by interest), the date, and the members' conclusion that the company can pay it and still meet its debts.Total distribution: · Per member: · Payment date: · Solvency considered: yes · Approved by:
7. 7. Managers and authority — Election or removal of a manager, signing limits, who may bind the company.Manager appointed / confirmed: · Signing authority and limits: · Approved by:
8. 8. Major decisions — Anything the operating agreement reserves to the members: borrowing, buying or selling property, admitting a member, amending the agreement, dissolving. One block per decision.Decision: · Summary: · Approved by (members and interest voting for): · Outcome:
9. 9. Other business
10. 10. Next meeting — Date, or that the members will meet on request.
11. 11. CloseTime closed:
12. SignaturesMinutes prepared by: · Approved by the members on: · Member signatures:

At the end: decisions and consents and action items, as tables you can keep across meetings.

The template

Download it as a Word file, or copy the text version into your own document.

LLC Members' Meeting Minutes

Company (full legal name, state of formation): 
Member-managed or manager-managed: 
Type of meeting (annual / special / written consent): 
Date and time: 
Location (or by phone or video): 
Members present and their percentage interests: 
Members absent: 
Managers present (if manager-managed): 
Also present (accountant, counsel): 
Notice given or waived (as the operating agreement requires): 
Quorum or required interest present (yes / no): 

1. Opening
   [Who chaired, the time, and that notice was given or waived under the operating agreement. If the operating agreement is silent on meetings, say the members agreed to meet.]

2. Members present and voting interest
   [List each member with their percentage or units. Many operating agreements count votes by interest, not by head.]

3. Approval of previous minutes or consents
   [Date of the last minutes or written consent, and any corrections.]

4. Review of the year (annual meeting)
   [Revenue, profit, cash, debt and tax status. Record the figures the members relied on; attach the accountant's statements rather than copying them.]
   Financial statements for the period:
   Tax classification confirmed (partnership / S corporation / disregarded):
   Registered agent and annual report filing confirmed:

5. Capital contributions and loans from members
   [Amount, member, date, and whether it is a contribution (changing capital accounts) or a loan (with terms). Mixing the two causes trouble later.]
   Member:
   Amount:
   Contribution or loan:
   Terms (if loan):
   Approved by:

6. Distributions
   [Total amount, the split between members (usually by interest), the date, and the members' conclusion that the company can pay it and still meet its debts.]
   Total distribution:
   Per member:
   Payment date:
   Solvency considered: yes
   Approved by:

7. Managers and authority
   [Election or removal of a manager, signing limits, who may bind the company.]
   Manager appointed / confirmed:
   Signing authority and limits:
   Approved by:

8. Major decisions
   [Anything the operating agreement reserves to the members: borrowing, buying or selling property, admitting a member, amending the agreement, dissolving. One block per decision.]
   Decision:
   Summary:
   Approved by (members and interest voting for):
   Outcome:

9. Other business

10. Next meeting
   [Date, or that the members will meet on request.]

11. Close
   Time closed:

Signatures
   Minutes prepared by:
   Approved by the members on:
   Member signatures:

Decisions and consents
No. | Decision | Approved by (interest) | Outcome

Action items
No. | Action | Owner | Due | Status

Example: filled-in llc meeting minutes

What the template looks like once it’s been used. The organisation and people are made up.

Decisions and consents

Action items

Tips for llc meeting minutes

• List each member's percentage in the header. Every vote below is weighted by it.
• Label every member cash movement as a contribution, a loan or a distribution in the minutes, in the same words the accountant uses.
• When approving a distribution, add one sentence that the members considered the company could meet its debts afterwards.
• Record the lender, amount and signer for any loan; the lender will ask for this page.
• Use a short written consent for decisions between annual meetings rather than waiting to minute them all at once.
• For a single-member LLC, sign and date each decision; a file of dated consents is the whole minute book.

Related templates

• Corporate meeting minutes template — For the board or shareholders of a corporation: numbered resolutions, officer elections and the record that keeps the company separate from its owners.
• S corp meeting minutes template — For the owner-run S corporation: the annual shareholder and director meetings that document officer salary, distributions and the S election.
• Annual meeting minutes template — For the annual general meeting of shareholders or members: proxies, quorum counted in shares or votes, elections, the auditor and the annual report.
• Business meeting minutes template — A simple, professional format for any business meeting: agenda items with discussion, decision and action, and next steps.
• All meeting minutes templates

Or let the notes write themselves

A template helps when you’re the one typing. If you’d rather not be, an AI note taker can draft the summary and action items for you. Most send a bot into the call; QuietNote captures from your own computer instead, so nothing joins the meeting and you decide when capture starts. It’s in private beta. Whatever you use, read the draft before you send it, and tell attendees you’re recording where the rules require it.